How to Write a Resignation Letter & Resignation Letter Samples [2024]

No matter why you’re leaving your job, writing a letter of resignation can help you keep a good relationship with the company. A good resignation letter is short and professional. It says why you’re leaving, thanks your boss, and offers to help with the transition to the next person.

In this article, we talk about how to write a resignation letter, what to include, and how much notice to give. We also have examples of resignation letters and a template that you can use to write your own.

 In 2024, writing a professional resignation letter is an important step in leaving your current job on good terms. A well-crafted resignation letter not only provides a formal notice of your departure but also helps maintain positive relationships with your employer and colleagues. This guide will walk you through the essential components of writing a resignation letter, including a clear statement of resignation, the last working day, and expressions of gratitude. Additionally, we’ll provide resignation letter samples to help you craft a letter that is both courteous and professional, ensuring a smooth transition as you move forward in your career.

Do you need to write a resignation letter?

Some companies might not need a resignation letter, but you should always ask your human resources department. But sending a resignation letter helps you keep a professional relationship with your boss after you leave, and it gives your boss a chance to find your replacement.

What to include in a resignation letter

When you leave a job, a letter of resignation will set the tone for your departure. Here’s what you should put in your letter of resignation:

1. A salutation

Most of the time, you will send your resignation letter to your direct manager or an HR representative, but sometimes you will send it to your team, department, or the organization as a whole. When writing a business letter, you can use the general greeting. “Dear Morgan” or “Dear Ms. Keynes” are examples.

2. Your intention and departure date

In the body of your resignation letter, you should make it clear that you are leaving and give a date. Standard is two weeks’ notice, but depending on your situation, you may be leaving right away or giving more notice. Give your current job title and the name of the company. You can also include information about anything you need to complete before you leave the company, such as outstanding projects or payments.

3. The reason(s) why you are leaving

In your resignation letter, you should tell your employer why you are leaving, but you don’t have to go into personal details. Keep the tone professional and polite.

4. Say “thank you.”

Saying thank you to your company can set a good tone for the rest of your time there and help ensure a good working relationship with the company after you leave.

5. An offer to help with the change

Here, you want to offer to help the organization make the change as smooth as possible. For instance, “Please tell me how I can help you find and train my replacement.”

6. How to get in touch with you

If you didn’t already put your name and address at the top or in the middle of the letter, do it now. This should include your current job title and your professional contact information. You can also include your personal contact information to make it easier for the company to get in touch with you after you leave.

Resignation letters examples

Here are three examples of job resignation letters, followed by a free template you can use to write your own:

1. Simple resignation letter

Nancy George
Assistant Sales Manager
Bronze Properties Limited
55 Mayfest Street, Old Plymouth
Oklahoma 06554
[email protected]

June 1, 2021

Dear Pete,

I’m writing this letter to tell you that on May 30, I’ll be leaving my job as assistant sales manager at Bronze Properties Limited.

I appreciate the chance you’ve given me to grow as a professional while I’ve worked at Bronze Properties Limited. Thank you for your encouragement and help.

Please tell me what I can do to help during the change. I hope the best for you and the company.

Sincerely,
Nancy George

2. An example of a letter of resignation with two weeks’ notice

Here is an example of a two-week notice resignation letter:

Dear Mallorca:

I’m writing to let you know that I’ve decided to leave my position as Account Manager at Manchester Investments, effective two weeks from today.

I’ve had some fantastic experiences during the last two years. I respect all of the professional connections I’ve been able to make here, and I’m grateful for the chances you’ve provided me to learn and advance. I want the best for both the business and you.

Let me know if there is any way I can help with the transition, please. I’m hoping to stay in touch.

Sincerely,
Ruth Deepford

3. Immediate resignation letter example

Here is an illustration of an immediate resignation letter:

Dear Mr. Mint,

I’d want to let you know that I’ve decided to leave my position as a Service Manager with the International Hotel Service.

I am aware that my contract expires on May 21, but I must go right away for a pressing personal issue.

Tell me how I may help with the transition if you would, please. I appreciate the chance to work with you and your team. I apologize for the short notice and any inconveniences that may result from my choice.

Sincerely,
Michael McDonald